TI's Procedural Rules for Election of District Officers. Must read...

District Proxy

The President and Vice President Education are the voting delegates from your club. District business will be conducted during the Business Meeting at both the Spring and Fall Conferences each year. Either the Club President or the VP Education may designate in writing, any active member of the Club to act as a proxy or proxies of the club at this meeting. No other proxies shall be valid at this meeting. Each member of the District Council, or proxy as authorized above, in attendance is entitled to one vote. Any active member who carries the proxies of both the President and the VP Education from a club is entitled to two votes; and any such Toastmaster who is entitled to a vote as a District Officer is entitled to three votes (if carrying the club's proxies). All other Toastmasters shall be limited to a maximum of two votes.

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Regional Proxy

The President and Vice President Education are the voting delegates from your club. Any business conducted at a Regional Conference is done during the Business in June of each year and is voted on by Delegates. Either the Club President or the VP Education may designate in writing, any active member of the Club to act as a proxy or proxies of the club at this meeting. Voting is done using the official Toastmasters International proxy certificate (mailed to the Club President of record in late March of each year). No other proxies shall be valid at this meeting. The forms will have instructions on how to complete the proxies to ensure that club’s votes are heard.

International Proxy

The President and Vice President Education are the voting delegates from your club. Any business conducted at the International Convention is done during the Business in August of each year and is voted on by Delegates. Either the Club President or the VP Education may designate in writing, any active member of the Club to act as a proxy or proxies of the club at this meeting. Voting is done using the official Toastmasters International proxy certificate (mailed to the Club President of record in late March of each year). No other proxies shall be valid at this meeting. The forms will have instructions on how to complete the proxies to ensure that club’s votes are heard.

Frequently Asked Voting Questions (FAQ)

How Many Votes Can One Person Carry? Each member of the District Council is entitled to ONE vote (as a council member). The maximum number of votes any member can carry, with valid proxies is three (3) -- two (2) Club votes and one (1) vote as an elected or appointed District Officer. A person who is a member of more than one Club is still limited to two (2) Club votes. No Toastmaster under any circumstances is permitted more than two (2) Club votes and one (1) District Officer vote for a total of three (3) votes.

Can Proxies be Used? Yes. The Club President and/or Vice President Education may designate, in writing, using the form on this website, any member in good standing of his/her Club, in good standing, to act as proxy at a District Council meeting. District Officers may NOT designate proxies and must be present to vote.

What is a Club or Member in Good Standing? A Club in Good Standing is a Club that has met the financial and administrative obligation (dues, report form and membership list at TI) required by Toastmasters International as set forth in the constitution and bylaws. A Member in Good Standing is an individual who has met all financial and administrative obligations required by the Club and Toastmasters International (i.e., dues paid, name on the membership list at World Headquarters, etc.)