Get a Meetup Page for Your Club

District 18 offers a free Meetup Access Program. Your club is allowed to post events to our shared Meetup group centered in the metropolitan area near you.

Meaning more visitors to your club meetings!

Plus, it saves your club $179.88 every year in Meetup subscription fees.

Meetups are have been invaluable in spreading the word about Toastmasters and attracting new visitors to clubs around the district.

Setting Up Your Club on Meetup

  • Ensure that your club meets the requirements below
  • Go to meetup.com and create a FREE profile
  • Select (click) the closest hub to your club location and join that group on meetup:

Email your Club Growth Director with your:

  1. Club name
  2. Your role within the club
  3. Which District hub you’ve have joined.

The District Meetup Administrator will assign permissions to your profile allowing you to set up your club on the Meetup hub.

Requirements for our Meetup Access Program

  • Four of your club officers attend TLI events run by the District (winter and summer)
  • Your club meetings consist of the standard Toastmasters meeting components: Speakers, Table Topics, and Evaluations
  • Your meetings have an agenda
  • Your meetings begin and end on time
  • Your club members give helpful, quality evaluations
  • Guests are greeted and warmly welcomed when they visit your club

Creating an Event for your Meetup page

First, you need to set up a one-time event in Meetup.

  • Click “Schedule a New Meetup” under the welcome message
  • Under “What Should We Do,” title your meetup. This should include your club name and welcoming text
  • Under “More Details,” tell a little about your Toastmasters club and the benefits of joining Toastmasters. Make this unique to your specific club. Be sure to include a link to your club’s website
  • Under “When” select the date of your next club meeting (instructions for setting up recurring meetings is further below)
  • Under “Where” select a place. You’ll need to click on “Find a Place” to add your club’s location.
  • Click on “Schedule This Meetup”

Creating Recurring Events for your club

Since your club meets regularly, you’ll want to edit your first event and set it to repeat.

To start, find your first event by clicking on the Upcoming Meetups link on the left-hand side. Scroll down to find your event posting. Hover your mouse over the header and click the pencil that appears on the right-hand side.

Note:

  • The system will ask if you wish to edit only this meetup or all of them. For this step, click on all of them
  • When you set up your initial event, it may not have logged a start and end time. Be sure to fill both of these out on this page
  • Fill out the “How to Find Us” sections with details on where to park and what door to use for your club’s meetings
  • Click on the section for “Automatically repeat this Meetup.” Set it up for your club’s schedule
  • Leave the default settings on for “Charging for This Meetup,” “RSVP Settings,” “Email Settings,” and “Ask Questions”
  • Click on the red “Change Details” box at the bottom of the page to make your changes

Editing your club’s Meetup

This is great to do if you’ll have a guest speaker at your meeting or for contests.

  • Find the event date you want to change by clicking the “Upcoming Meetups” link on the left-hand side
  • Scroll down to find your posting
  • Hover your mouse over the header and click the pencil on the right-hand side of it
  • The system will ask if you wish to edit only this meetup or all of them. For this step, edit only this meetup
  • Change the title and description as needed for your special event
  • Click on the red “Change Details” box at the bottom of the page to make your changes

If you need further assistance, contact the Club Growth Director.

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