Dear Toastmasters Club President and Club Secretary,

Your club has important votes to cast during the Annual Business Meeting at the Toastmasters International Convention. Clubs will vote to elect international officers and directors to the 2019-2020 Board of Directors as well as Proposals A through L to amend the Bylaws of Toastmasters International and the Club Constitution. Please plan to attend on Friday, August 23, at 4:30 p.m. in the Colorado Room at the Gaylord Rockies Resort and Convention Center, Denver, Colorado.

To learn and understand the roles, attributes and responsibilities, please review the Leadership Roles.

As stated in the Bylaws of Toastmasters International, Article X, Section 1, a Toastmasters club in good standing is entitled to two votes at the Annual Business Meeting. To make your club’s vote count, assign your proxy and cast your votes in one of three ways:

  1. Send a delegate from the club who is attending the Annual Business Meeting to carry your club votes.
  2. Designate a 2019-2020 district director to act as your club proxy. If (and only if) the district director is not in attendance, the next senior district officer attending the Annual Business Meeting will act as your club proxy.
  3. Designate an active member from another club to act as your club proxy.

NOTE: The Club President or Club Secretary must assign the club votes. If the votes are not assigned, they cannot be cast.  Votes must be assigned even if you are assigning the votes to yourself.

To assign the club votes, go to, log in, choose the club(s) you are assigning proxies for and click on Club Proxy.  If you need further assistance please reach out to [email protected].