Fall 2020 Virtual Business Meeting Minutes & Election Buddy Results
2019 - 2020 Audit Forms
Formal Motion Sheet
Registration Information
2020 D18 Fall Business Meeting Instructions
Club Presidents, Vice Presidents of Education, and District Executive Committee members get one vote each.
Voting members MUST register by 8:00PM EST on Friday, September 18 in order to receive a ballot emailed to them.
Those who register after that time may attend the meeting but will not be able to vote. All members are invited to attend. Registration is required.
Meeting agenda, budget and registration instructions are posted here on the D18 website 2020 Fall Business Meeting page for review and feedback.
All feedback, comments request for change/update and/or request for new motions must be submitted to [email protected] by 11:59pm EDT – Tuesday 8 September 2020. This date will allow the district to make adjustments and repost and be compliant with protocol 7.1
Our district budget has been created with guidance and special training from Toastmasters International World Headquarters and was given preliminary approval by their Finance Team. The proposed agenda was created and reviewed by the Business Meeting Committee.
A District 18 Quorum is 1/3 of Clubs Eligible x 2, therefore…
- Club Eligible 119 x 2 = 238
- Quorum (1/3 of 238) = 79.3
- 79.3 Club Presidents and VP of Educations Officers needed in attendance to make quorum
Highlights
- Quorum is required to approve any of the above items of business, which means 1/3 of eligible club votes must be represented.
- Because the voting process will be conducted virtually, no proxy is permitted. Each District Council member must cast their own vote.
- District Executive Committee members are entitled to one vote and may cast up to one additional vote as a club President or VP of Education of their own club.
Any new motions to come before the council must be presented via email to the District Director at [email protected] by 11:59pm EDT – Tuesday 8 September 2020. This date will allow the district to make adjustments and repost and be compliant with protocol 7.1
